Pocket is the “save it and read later” app. Need to centralize all your ideas, inspiration, and themes for future events? Skip the scraps of paper or searches through random phone notes and use these time-saving event planning apps instead. While working remotely, Zoom makes it easy to meet with your co-creators or give a presentation to a group. Even if you’ve been using Slack forever and you and your team have worked together on multiple projects, sometimes a face-to-face conversation is the best way to hash out your event management plan or answer questions. The video meeting tool isn’t just for livestreaming your events, it can help you plan them too. Eventbrite also replaces your library of event planning books with its relevant and searchable blog full of tips and event planning guides. If you’re still using spreadsheets to manage your attendee lists or trying to manage manual payments, stop! Use Eventbrite to make ticketing, registration, and event promotion a breeze, so you can focus on perfecting your event experience. Whether you’re overseeing a team of in-house planners or you’re working to get all your event vendors on the same page, it’s easy to customize Monday for any collaborative project, from conferences to festivals and everything in between. Monday is a visual project management tool with simplified status updates so you can see quickly how your work is tracking. You can also search through your archive to find items with ease. Your files, images, PDFs, documents, and spreadsheets can be dropped right into a chat and shared with anyone. You can organize team conversations in channels by project (like a specific event), topic (like catering), or team, giving everyone a transparent view of what’s going on. Here’s another tool that’s great for remote work or helpful if you often struggle with finding emails buried in your inbox. You can share them easily with whoever you want without having to email large files. It makes it easy to work on a shared doc or spreadsheet with your team, especially if everyone is working remotely. Google Drive is a simple place to store your spreadsheets, documents, presentations, and photos. Google Drive isn’t an event management system, but it’s a workable solution if you don’t want to learn new software. You can sign up for a 30-day free trial, then pay a flat fee per month with no per-user fees. Basecamp is one of the original project management tools that many event planners use. Basecampīasecamp is less visual than Trello but with more features designed for larger projects and teams. There’s a free plan for individuals and a per-user fee for pro features and teams. This way everyone can see what needs doing, what’s progressing, and what’s been completed. You add cards to a shared board, such as “Vendors,” then easily drag and drop cards like “Florist” or “Caterer” to different categories (sourcing, in negotiation, or signed contract, for instance). Trello is a free app that’s well-suited for event planning. To keep everything in order and help you stay on top of all the different elements, use one or more of these well-loved project management tools. Some events can become beasts, with many moving parts and multiple people or teams working on them. Event planning tools for project management They can help you do the same while reclaiming some “you time” in your busy schedule. Here are the most popular online event planning software options used by event creators to manage a wide range of experiences. Luckily, there are online event management tools that you can use to make your to-do list less daunting. Are you haunted by a growing to-do list and neverending deadlines? You’re not the only event planner feeling that way.
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